Code of Conduct
Client Relationship Standards & Code of Conduct
This Code of Conduct defines the minimum standards of business conduct and business practices with which EARA expects you to comply in regards to your business relationship with EARA Technologies Inc. (or one or more of its subsidiaries) ("EARA") including without limitation marketing, remarketing (or "reselling") or your involvement in an opportunity which results in the sale of products or services provided by EARA ("Activities"). If applicable laws and regulations are more permissive than this Code of Conduct, you are expected to comply with this Code of Conduct. If applicable laws and regulations are more restrictive, you must always comply with those legal requirements.
By establishing this Code of Conduct and making it part of your relationship with EARA, we are acknowledging your critical role in defining and protecting our most valuable collective asset — the trust that our clients, investors, colleagues, and communities place in EARA and our business associates. You must ensure that this Code of Conduct and any changes to this Code of Conduct (and other relevant information and related on-going education) are provided to your employees and contractors who work with EARA personnel or contractors who are involved in your Activities and that your employees and contractors are aware of the obligations that apply under this Code of Conduct. Similarly, EARA expects you to have your own conduct guidelines with your employees and contractors who work with EARA personnel or who are involved in Activities.
The industry and markets which we serve continue to undergo significant changes. As a result, these changes make the ways in which we do business more complex and constantly present new regulatory, ethical, and legal challenges. You must demonstrate the highest ethical principles in all your Activities and avoid engaging in any activity that involves even the appearance of impropriety. This Code of Conduct is not legal advice or legal guidance. You should consult with a licensed attorney for questions regarding the legal requirements that apply to your Activities.
EARA may change this Code of Conduct at any time by posting a revised Code of Conduct on EARA’s Internet website at Code of Conduct page or by providing you with notice as otherwise provided in a written agreement between you and EARA. You should monitor the website regularly for changes to this Code of Conduct.
Financial Integrity & Accounting
Accurate and reliable financial and business records are of critical importance for all enterprises. You must not engage in any actions that could result in conveying false or inaccurate financial information to EARA or our clients. You must ensure that all submissions you make to EARA (for example, orders, sales reporting, special bid requests, resellers involved, rebates, and reimbursement requests) are complete and accurate.
Dealing With Government Clients
You must be aware of and comply with all laws, rules, regulations, including procurement regulations, and contract clauses that govern the acquisition of goods and services by government entities to which you directly or indirectly market or recommend products and/or services provided by EARA, including federal, state, local, and other government-owned entities, as well as entities that are government-owned or controlled or subject to government procurement rules ("Government Clients"). Bear in mind that those activities that may be appropriate when dealing with nongovernmental customers may be improper and even illegal when dealing with Government Clients.
Certain prohibitions, limitations or requirements relating to the payment and/or receipt of fees and other benefits may apply when you directly or indirectly market to Government Clients the products and/or services provided by EARA. Such provisions can arise from a variety of sources, including statutes, regulations, and government contracts or subcontracts under which you resell products and/or provide services provided by EARA related to the same project. You are not eligible for the payment of fees or other compensation in connection with marketing to Government Clients the products and/or services provided by EARA if you hold a contract with a Government Client under which you advise on the selection of products and/or services. In all other government transactions, as well as commercial transactions, you must ensure before requesting fees or other compensation that such payment is permitted by all applicable laws, rules, regulations, and client contracts and policies, as well as authorized by your applicable agreement with EARA. Further, if either by law or under the terms of an agreement with your client you are required to disclose the potential fee or other compensation, or if your client is a government-owned entity, you must notify your client, in writing, that you may receive a fee or other compensation from EARA for the subject transaction and, for a government-owned entity, the notice must also describe your role in marketing the products or services provided by EARA. Some Government Clients may require you to formally register with them prior to engaging in any marketing activities. If you violate any of these requirements or other applicable law, EARA is not liable to pay you any compensation for the subject transaction, and if any compensation has already been made, you must repay it promptly and EARA may terminate your agreement. Because applicability of legal restrictions may depend on the provisions of your contracts and subcontracts, and other circumstances of a transaction that may be known only by you, it is your responsibility to determine in each instance whether a potential fee or benefit is permitted, and whether such registration and/or disclosure is required.
No Wrongful Payments
At all times, you are required to comply with all applicable local and foreign anti-bribery laws, such as the United States Foreign Corrupt Practices Act. Acceptable practices in the commercial business environment may be entirely unacceptable with government officials, and may even violate certain applicable laws and regulations in some countries. When you are dealing with government officials or those who act on the government's behalf, you should be aware of these restrictions. You must not, directly or indirectly, make or offer bribes, kickbacks, or other payments of money or other things of value, including business amenities, to anyone, including officials, employees, or representatives of any government, political parties, candidates for office, or public or international organization, or to any other third party, for the purpose of wrongfully obtaining or retaining business related in any way to products or services provided by EARA or resold by you. This includes giving money or business amenities to any third party where there is reason to believe that it will be passed on to anyone involved in the business decision process for the purpose of influencing the decision. Even where allowed by applicable laws and regulations, any travel-related expenses and business amenities provided to government-owned entities must be reasonable, tied to product demonstration and not provided for the purpose of wrongfully obtaining or retaining business related to products or services provided by EARA.
You must ensure that all business amenities which you provide to private, commercial or government-owned clients and others comply with all applicable laws and regulations, are in the ordinary and proper course of business, and cannot reasonably be construed as bribes or other improper inducements. Further, EARA's policies limit the business amenities which an EARA employee may accept. Any business amenities which you may provide to an EARA employee must be appropriate for our business relationship and must not be given with the intent to receive favoritism from EARA or to similarly influence or compromise EARA's decision-making regarding our business relationship and must not have the appearance of impropriety.
When dealing with others, including other EARA business associates, you must exercise reasonable due diligence to ensure that you are aware of any potential warning signals that may indicate potential issues and that they abide by the terms of this Code of Conduct. You agree to advise EARA of any potential violations or concerns.
Anti-Trust & Competition Laws
You must fully comply with all applicable antitrust and competition laws and regulations. While these laws vary somewhat among jurisdictions, EARA's policies require, at a minimum, if you are approved by EARA to remarket products and services provided by EARA, that you do so as part of your independent business model and on terms and pricing that you set unilaterally. Furthermore, it is not permissible for you and competing EARA resellers to do or attempt to do any of the following:
1) fix or control prices for EARA offerings;
2) join together to boycott suppliers or clients;
3) divide or allocate markets or customers; or
4) coordinate competing bids.
Competing Fairly
EARA expects you and your employees to compete fairly and ethically for all business opportunities. Your employees involved in the sale of products and services provided by EARA must ensure that all statements, communications, and representations to clients are accurate, complete, and truthful. Similarly, you must not make or attempt to make any unauthorized commitments on behalf of EARA or clients, nor inappropriately implicate or involve EARA in your disputes with clients or others. Similarly, you should not defame or disparage EARA, other EARA business associates, competitors or clients.
Compliance With Securities & Insider Trading Laws
You must comply fully with applicable insider trading and securities laws governing transactions in securities of our mutual clients. Securities include common stocks, bonds, options, futures, and other financial instruments. If you possess or have access to material, non-public information gained through your work with EARA or our clients; you must use that information solely for the purpose for which it was provided to you. You may not use it to trade in securities. These restrictions also apply to family members, friends, and associates.
Intellectual Property
You are responsible for protecting both EARA's and the client's intellectual property rights. An important element of such protection is maintaining the confidentiality of EARA's and the client's confidential information and other proprietary information. You must not reproduce copyrighted software, documentation, or other materials unless you are properly authorized to do so. You must observe applicable data privacy requirements.
Respect & Dignity
You must provide your employees with a work environment free of coercion, discrimination, and harassment.
Social Media
EARA expects you to comply with applicable laws and government guidelines governing social media. Further, when using social media (for example, any form of online publishing and discussion, including blogs, wikis, file-sharing, user-generated video and audio, and social network), you must comply with this Code of Conduct and you must not disclose EARA's confidential information, except as provided under the EARA Agreement for Exchange of Confidential Information (or an equivalent agreement regarding the exchange of confidential information) between you and EARA.
Marketing To Other Remarketers
You must require your remarketers who do not have a contract with EARA under which they are approved to market products or services provided by EARA (for example, industry solution resellers (ISRs) to comply with this Code of Conduct and to regularly monitor the EARA Internet website provided above for changes to this Code of Conduct. You must also require such remarketers to provide appropriate license and product terms to the end user in a format sufficient to create an enforceable agreement under applicable law before the sale to the end user is finalized.
Compliance
Any violation of this Code of Conduct by you or by persons working for or on behalf of your firm will constitute the basis for the immediate termination of your business relationship(s) with EARA, including all related contracts. EARA will also have the right to immediately terminate your business relationship(s) with EARA, including all related contracts.
Monitoring & Record Keeping
You must maintain documentation reasonably necessary to demonstrate your compliance with this Code of Conduct and provide EARA or its independent auditor with access to such documentation upon EARA's reasonable request.
Reporting Violations
If you become aware of any unlawful or unethical situation involving or related to the sale of products or services EARA provides, you must immediately notify EARA at Tell EARA and communicate any information that you have regarding the incident or situation. Information that you provide to EARA must be accurate to the best of your knowledge, and EARA expects you to assist EARA with any investigations of an incident or situation that you report to EARA. Reporting false information to EARA may result in EARA's termination of your business relationship(s) with EARA, including all related contracts.
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